End of Day

Even though it's called End of Day, it could also be called end of shift. You can reconcile your cash drawer anytime you'd like.

Transaction records do not include individual item information. If I rent or sell 3 items at the POS screen, there are 3 history records, but only one transaction record. The transaction record records the Date and Time, Customer ID, and the totals for the rentals, sales, late charges, etc., for that particular transaction.

When you reconcile, you will print out a detailed or summary sheet showing you your totals. Then you will normally count your cash drawer and make sure it matches your sheet. Then, you can do an End of Day, which will actually erase all transactions for that drawer #, no matter how many days.

But, before it erases the data, it totals all data up for each date, and creates a record for that one date in the ' Monthly File '. Monthly file is a bad name for it really, because it stores each days totals in one record per day, forever. Even if you forget to reconcile, or only reconcile once a week, the data will be stored by date into the Monthly file, so you will always be able to get reports for one day, or a range of dates.

The data is also stored in a backup cash file called ' Cash History ', so you can look at the detailed information if you need to. This data is stored for a period of days that you specify in the More Company Info under Odds and Ends.